Technical Seminars
Toronto - February 20, 2007
Montreal - February 22, 2007

SEMINAR SPONSORSHIP INFORMATION

Sponsorship in each one-day technical seminar will provide you with the opportunity to present your technology solutions to a focused audience of HP’s installed-base customers and members of Encompass Canada - an HP User Group.

Why Participate in a Sponsorship?

Opportunity to Connect with HP Technology Users:

• Make connection with technical audience of HP technology users and decision-makers in the industry.
• Gain access to users throughout the day, engage in dialogue, exchange contact information, plan follow-up meetings with new prospects.
• Establish relationship with Encompass Canada membership where more than 50% are system administrators and IT managers with 70% having some influence in their companies' purchasing decisions.

Levels of Sponsorship

Sponsorship Levels to Suit Your Budget and Marketing Needs:

• Session Sponsor: Take advantage of all the sponsorship benefits, including a dedicated 15 minute presentation session and two complimentary passes, by sponsoring the one-day seminar.
• Service Sponsor: Sponsoring the continental breakfast, lunch, or coffee breaks for the day of the seminar includes mention in the newsletter, Web site presence, program listing, opportunity for submitting handouts at the onsite registration desk, and seminar signage.
• Advertiser: As an advertiser, your exposure in the seminar includes mention in the newsletter, Web site presence, and listing in the program.
• Contributor: In recognition of your contribution to the seminar, your support will be mentioned in the newsletter and the program.

For sponsorship fees and the benefits available for each sponsorship level, please refer to the Sponsorship Fee Schedule table at the bottom of this page.

Benefits of Sponsorship

Mention in Encompass Canada Newsletter:

• All sponsors, advertisers, and contributors will be acknowledged in all editions of the Encompass Canada membership e-newsletter published between the commencement date and April 30, 2007.
• Opportunity also available to submit one article for publication in any one edition of the newsletter between the commencement date of your sponsorship until April 30, 2007.
• Content for submissions is limited to text only because the newsletter is distributed electronically in text format.

Logo Presence on Encompass Canada Web Site:

• Each sponsor and advertiser can have its company logo linking to its Web site visibly located on the Encompass Canada home page and seminar information pages.
• Size of logo graphics to be displayed on Encompass Canada Web site is approximately 60 x 180 pixels.
• Logo artwork for Web site should be in jpeg or gif format and not exceed 200k in file size.

Dedicated Web Page on Encompass Canada Web Site:

• Session sponsors will have a dedicated Web page on the Encompass Canada Web site to communicate a customized message and descriptive summary of their technology offerings, products, and services to the membership.
• Total content of dedicated Web page should not exceed 1mb storage size.

Recognition in Seminar Program:

• All sponsors, advertisers, and contributors will be recognized on a sponsorship list that will be included as part of the seminar program and registration handout to be received by all seminar attendees.
• Session Sponsors will have special recognition on the seminar agenda.

Handout Included with Seminar Program:

• Session Sponsors will have the opportunity to include a handout that will be included as part of the seminar program and registration kit to be received by all seminar attendees.
• The handout should be limited to no more than 32 pages not exceed 9 x 12 inches in size.
• Session Sponsor will be responsible for ensuring that handout material is delivered to the seminar location by the opening of on-site registration on the day of the seminar.

Handout at Onsite Registration Desk:

• All sponsors are invited to provide marketing collateral for handing out to seminar attendees at the onsite registration desk.
• The sponsor will be responsible for ensuring that handout material is delivered to the seminar location by the opening of on-site registration on the day of the seminar.

Onsite Signage:

• Session Sponsors will be recognized on all "Technical Outlook 2007’ seminar signage.
• Service Sponsors will be recognized on signage outside the session room and area where sponsored breakfast, lunch, and coffee breaks will be served.
• Overall size of all signs will be at least 16 x 20 inches.

Allocated Session for Day Sponsors:

• Session Sponsors will be allocated a 15 minute session slot in the sponsored day's agenda to formally present its technology products or services to a focused audience.
• The session should be coordinated and confirmed with the Event Chairman as soon as possible to avoid conflicts with other seminar agenda sessions.
• Speaker's name, biography, presentation title, topic description, and other background information should be received by the Event Chairman no later than February 12, 2007 so that the information can be included as part of the agenda content in the seminar program.
• Sponsor will be responsible for all presentation material and travel and accommodations logistics in getting to the seminar.

Complimentary Registration to the Seminar:

• Session Sponsors will each receive two complimentary registrations for the entire seminar.
• Complimentary registrations will allow the same access to sessions as regular paying participants, but will not be eligible for any door prizes or promotional offers from Hewlett-Packard.
• Complimentary registrations have no cash value and is only valid for employees of the sponsor.

For sponsorship fees and the benefits available for each sponsorship level, please refer to the Sponsorship Fee Schedule table at the end of this page.

Sponsorship Agreement

Sponsorship Duration: Seminar sponsorship benefits will begin on the commencement date (once your sponsorship registration is completed and full payment has been received by Encompass Canada, and will continue until April 30, 2007.

Artwork: Sponsor's corporate identity or logo will be necessary for addition to promotional content on the Encompass Canada Web site. Artwork should be sent in jpeg or gif format, preferably in file size of less than 200k.

Restrictions: All sponsorship handouts and marketing collateral should be relevant to the content of the seminar agenda. Encompass Canada reserves the right to restrict non-relevant or inappropriate material that will be included with the registration kits or handed out at the onsite registration desk.

Deadline for Submissions: Sponsorship information to be included in the seminar program must be received by the opening of on-site registration on the day of the seminar.

Deadline for Handouts: Sponsorship information to be included in the registration kits or made available for handing out at the onsite registration desk must be received by the opening of on-site registration on the day of the seminar.

Eligibility for Prizes: Complimentary registrations provided to Day and Session Sponsors will not be eligible for any prizes and promotions provided by Hewlett-Packard.

Correspondence: All correspondence and presentation content from sponsors should be sent to the attention of the Event Chairman at events@encompasscanada.org

For sponsorship fees and the benefits available for each sponsorship level, please refer to the Sponsorship Fee Schedule table at the end of this page.

Registration and Other Information

To participate as a sponsor, advertiser, or contributor for the seminar, click on either one of the registration form buttons on the left column to register by fax or postal mail, or by e-mail.

For more information about the "Technical Directions 2007" seminar, please go to the seminar general information page.

For additional information about general sponsorship, please review the Encompass Canada Sponsorship Program.